Minutes of the Town of Gueydan

TOWN OF GUEYDAN

Minutes of the proceedings of the Mayor and Board of Aldermen of the Town of Gueydan, Louisiana, taken at regular meeting held Tuesday, August 1, 2023, at 6:00 o’clock P.M.

The Mayor and Board of Aldermen of the Town of Gueydan, Louisiana met in regular session with Mayor Jude Reese presiding and the following Aldermen present:

Present: EFREM LIVINGSTON, JOHN LASETER,
LAUREL PORTIE’, & ANITA DUPUIS
Absent : JASON SUIRE

Public Comment any item on agenda (3 minutes per person)

Motion was made by JOHN LASETER, seconded by LAUREL PORTIE’, and carried, that in as much as each member of the Board of Aldermen received a copy of minutes taken at Regular Meeting of July 11, 2023, and Special Meeting of July 21, 2023, that the reading of said minutes be dispensed with and same be adopted as written.

Motion by JOHN LASETER, seconded by ANITA DUPUIS, and carried, that the reports of the Bookkeeper and Tax Collector be approved as filed. Audit finding discuss monthly budget to actual comparison, and the discussion is as follows:

Period Actual YTD Actual Budget Variance
General Fund
Revenue 115,110.53 790,148.90 1,207,984.00 417,835.10
Expenditures:
General & Administrative
15,041.27 170,950.98 243,975.00 73,024.04
Police Department 29,587.34 284,319.22 333,436.00 49,116.78
Fire Department 17,484.04 177,422.53 228,590.00 51,167.47
Streets & Bridges 11,002.01 146,148.25 213,200.00 67,051.75
Drainage 3,042.92 9,368.70 10,550.00 1,191.30
Sanitation 0.00 0.00 109.00 109.00
Community Center (3,239.39) 24,143.87 37,750.00 13,606.13
Meeting Hall 178.30 1,258.19 1,700.00 441.81
Dept 81 – Capital Outlay
1,297.04 38,458.74 .00 (38,458.74)

Total Expenditures 74,393.53 852,060.46 1,069,310.00 217,249.54
Profit (Loss) 40,717.00 (61,911.56) 138,674.00 200,585.56

Sales Tax Revenue 18,631.45 134,567.10 301,500.00 166,932.90
Expenditures:
Expenses & Transfers Out 124,302.96 .00 (124,302.96)
Total Expenditures 124,302.96 .00 (124,302.96)
Profit (Loss) 18,631.45 ( 10,264.14) 301,500.00 291,235.86

Utility Fund Revenue
Misc. Rev & Transfers 1,827.39 67,785.11 75,700.00 7,914.89
Electrical 167,543.83 921,557.08 1,750,000.00 828,442.92
Gas 6,888.86 101,683.69 250,000.00 148,316.31
Sewer 14,100.20 99,230.00 161,900.00 62,670.00
Water 17,111.20 116,279.80 198,500.00 82,220.20

Total Revenues 207,471.48 1,306,535.68 2,436,100.00 1,129,564.32
Expenditures:
Transfers Out 108,000.00 600,000.00 750,000.00 150,000.00
Electrical 1,396.40 472,876.42 1,084,650.00 611,773.58
Gas 13,532.64 157,690.83 223,900.00 87,878.68
Sewer 10,994.32 98,850.98 200,960.00 102,109.02
Water 8,277.16 130,342.85 248,475.00 118,132.15
Dept 84 ARPA Sewer 0.00 32,240.76 0.00 (32,240.78)
Dept 85 ARPA Water 0.00 11,612.00 0.00 (11,612.00)

Total Expenditure 162,954.56 1,379,362.41 2,507,985.00 1,128,622.59

Profit (Loss) 39,881.76 (278,076.72) (71,885.00) 206,191.72

Motion by ANITA DUPUIS, seconded by JOHN LASETER and carried that the following transfers, on the date and amount from fund is hereby ratified and approved:

To General Fund
July 12, 2023 Utility System Fund $27,000.00
July 17, 2023 Utility System Fund $30,000.00
July 25, 2023 Utility System Fund $35,000.00
July 26, 2023 Utility System Fund $16,000.00

Motion by JOHN LASETER, seconded by Laurel Portie’ and carried to accept the billing adjustments in the amount of $155.56 for the month of July 2023.

Mr. Larry Cramer representing Sellers & Associates informed the governing authority on the update of the Louisiana Community Block Grant-Clearance Program and told those present that the grant has been submitted and just awaiting the result. On the Hazard Mitigation pump station project, the deadline has been extended from the Gustave monies.

Mr. Theodore Sanders, representing Louisiana Asset Management Pool (LAMP) explained their program concerning investing money. No decision was made at this meeting.

Rob Carter, representing the firm of Kolder, Champagne, Slaven & Co., gave the annual audit report for the year ending December 31, 2022. After a brief discussion motion by JASON SUIRE, seconded by SCOTT VALLO to accept the Audit Report for the year ending December 31, 2022.

The following resolution was offered by JOHN LASETER seconded by LAUREL PORTIE’ and carried:

RESOLUTION 6-2023

BE IT RESOLVED, by the Mayor and Board of Aldermen of the Town of Gueydan, Gueydan, Louisiana, that the Governing Authority does hereby accept the year 2022 audit report from auditors, Kolder, Slaven & Co., LLC as presented at this regular meeting August 2, 2023.

This resolution having been submitted to a vote; the vote thereon resulted as follows:

YEAS: EFREM LIVINGSTON, JOHN LASETER,
LAUREL PORTIE’ & ANITA DUPUIS

NAYS: NONE
ABSTAIN: NONE
ABSENT: JASON SUIRE
And the resolution was declared adopted on this 1ST day of August 2023.

S/Roxanna Richard S/Jude Reese Clerk Mayor
Time Certificate of Deposit (#4628519) for the Sales Tax Fund was discussed at the May 2, 2023 concerning the due date of August 3, 2023, due to Bank of Gueydan no longer investing for a one year term. After a discussion was held, motion by JOHN LASETER, seconded by LAUREL PORTIE’ and carried to table the reinvestment of the above-mentioned Time Certificate of Deposit.

Motion by JOHN LASETER, seconded by LAUREL PORTIE’ and carried to advertise for surplus equipment declared at the July 11, 2023, meeting. The following surplus equipment will be sold to the highest bidder with the minimum bid as follows: two (2) Computer Monitors, minimum bid of $25.00 each, two (2) Dell Towers (no hard drive) minimum bid $100.00 each and one (1) Dell Server (no hard drive) minimum bid $500.00. Sealed bids will be opened and read aloud at the meeting of September 5, 2023, which meeting will begin at 6:00 p.m.
Motion by JOHN LASETER, seconded by LAUREL PORTIE’ and carried to declare as surplus the following vehicles: 2008 Ford Crown Victoria (2950) with a minimum bid of $500.00, and a 2008 Ford Crown Victoria (7299) with a minimum bid of $500.00. Sealed bids will be opened and read aloud at the meeting of September 5, 2023, which meeting begins at 6:00 p.m.

Audit finding – Credit Card Statement included interest fees, has been resolved. No longer need to be on agenda for discussion at meetings.

There being no further business to come before the meeting thereupon motion by JOHN LASETER, seconded by LAUREL PORTIE’, and carried the meeting thereupon adjourned at 6:55 o’clock P.M. on this 1ST day of 2023.
S/Roxanna Richard S/Jude Reese
Clerk Mayor

Published in The Gueydan Journal Newspaper:
THURSDAY, AUGUST 17, 2023